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For both QuickBooks products, Intuit QuickBooks mobile apps are offered for Apple iOS and Google Android devices. Both QuickBooks Online and QuickBooks Desktop can integrate with accounting payroll services and software over 650 cloud-based apps. QuickBooks Online integrates with many other software platforms, such as PayPal and Square, but these platforms do not always have desktop versions.

However, it doesn’t compare with the more than 500 options offered by QuickBooks Online. QuickBooks Online offers integration with more than 500 third party apps in categories such as Payments, CRM, Project Management, Payments, Payroll, Invoicing, Inventory, and Time Tracking. You can easily connect to any third-party app from within the application, saving you a ton of time in the process. QuickBooks Online offers a variety of pricing plans, which range from $12 to $75 for the first three months. QuickBooks Online and QuickBooks Desktop have very different pricing structures, with QuickBooks Online available by a monthly subscription, while QuickBooks Desktop has an annual cost.

  • In this case, your business could benefit from the rich selection of features included in QBD.
  • The job of an accountant is now to advise you on how to grow your business from those financials and business experience in a specific field.
  • Read our article on what the QuickBooks Online Desktop app is to learn more.
  • You can add payroll, more users, and cloud hosting for additional fees.
  • QuickBooks Desktop software is as an annual subscription that will auto-renew with your credit card on file, so there’s no service interruption.

Mac users would need to download and install QuickBooks for Mac to use the service. Since QuickBooks Online offers four cloud-based plans, it easily grows with your business. As you hire more employees or bring on more customers, you can scale up your software to match. And if you manage your business from multiple locations, you’ll want QuickBooks Online over Desktop.

However, the majority of reviews are positive, with QuickBooks Online receiving 4.3/5 stars (based on 6,200+ reviews) on Software Advice and 4/5 stars (based on 3,100+ reviews) on G2. Both QuickBooks Online and QuickBooks Pro and Premier have notoriously poor customer support (QuickBooks Enterprise support has better priority support). In contrast, QuickBooks Desktop offers hardly any payment gateways, making it difficult for the modern merchant to accept online invoice payments easily. Accountants often find QuickBooks Pro and Premier to be more traditional, but you don’t have to be an accountant or professional bookkeeper to learn QuickBooks Online. The online version of QuickBooks is much easier to use than the desktop version. Even though QB Desktop has more comprehensive features in general, there are some key features that only QuickBooks Online has, such as bookkeeping support.

QuickBooks Desktop vs. Online: What’s the Difference?

That’s why QuickBooks maintains a list of apps for QuickBooks Desktop that you can use to determine which desktop apps you can pair with your Desktop software. For many small-business owners, most of the time, QuickBooks Online works better than QuickBooks Desktop. It’s more affordable, easier to share with your accountant or other financial stakeholders, and offers better invoicing than its locally installed counterpart.

  • You have the ability to function and use it anywhere and have the freedom to integrate with third-party apps like Housecall pro.
  • In comparison with QuickBooks Desktop, QuickBooks Online is cloud-based, cheaper, easier to use, supports more integrations, and is unlikely to be discontinued by QuickBooks.
  • This price for payroll starts at an extra $45/month plus $4/employee/month.
  • Small to midsize businesses that want a desktop solution or need advanced inventory and industry-specific features.
  • Even if your computer crashes, all of your accounting documents in QuickBooks Online are safe.
  • In the meantime, if you’re currently using QuickBooks Desktop, it’s worth considering transitioning to the online version as soon as possible.

While the official answer from Intuit is that QuickBooks Desktop is still fully supported, there’s no question their focus is now on the online version. One common question many users ask is whether QuickBooks Desktop is being phased out in favor of QuickBooks Online. Here are some positive reviews highlighting what business owners like about QuickBooks Online.

QuickBooks Desktop can feel rigid and resistant to modification or integration—the same way Apple products and iOS felt rigid back when everyone had overheating, self-cooking Android phones. QuickBooks Desktop is a better fit for businesses that prefer to store their data locally and are less dependent on real-time updates or extensive collaboration. It’s fair to point out that multiple people can use QuickBooks Desktop over the local network at the office. But when multiple users are working on the same file simultaneously, changes made by one user won’t be instantly visible to the rest of the team.

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However, if you own a big business, prefer locally stored software, or want industry-specific reports, QuickBooks Desktop could be a better fit for your business. QuickBooks Online and QuickBooks Desktop both earned decent user ratings, although QuickBooks Desktop’s mobile app received low scores. In addition to third-party integrations, QuickBooks Online integrates with native products, such as QuickBooks Payments, QuickBooks Payroll, and QuickBooks Time (formerly TSheets).

QuickBooks Online can be a great option for small businesses and companies with only a few employees. It has many of the same features as Enterprise at a fairly low, monthly cost. It takes half the time to get tasks done in QuickBooks Online than in the desktop version. From receipt scanning to credit card reconciliations, get it done faster with QuickBooks Online. Your clients can quickly snap a photo of a receipt and upload it to the QuickBooks app and it will automatically upload to the cloud. I find myself leaning toward the futuristic solution, which makes QuickBooks Online my preferred choice of accounting software (my Ralph Macchio).

Inventory Management (Winner: QuickBooks Desktop)

It also keeps all your information automatically synced across all your business tools, saving you precious time and eliminating human errors. QuickBooks has confirmed that they will discontinue support for QuickBooks Desktop 2020 on the 31st of May 2023 as they focus on their online platform. This means that from June 1st, 2023, you won’t have access to any add-on services, nor will you receive any updates. The basic features will still keep working, but you won’t be receiving system-critical updates starting from the 1st of June 2023.

QuickBooks Online vs. QuickBooks Desktop: Ease of use

QuickBooks offers traditional stand-alone desktop software – QuickBooks Desktop. This is a downloadable copy of QuickBooks you’d install on your computer. Once purchased, the licensing of QuickBooks Enterprise is good for 3 years.

Many critical differentiators were explored to help you with QuickBooks Online vs Desktop decision. It’s worth pointing out that since QuickBooks focuses on the online versions, it receives regular updates and seems to be slowly catching up regarding features. So, in the future, we should see QuickBooks Online becoming the better overall solution and overtaking Desktop. Both platforms offer a free 30-day trial that you can use to get familiar with the software before paying. Let’s see how these two platforms compare in features, pricing, and reviews to help you decide on QuickBooks Online vs. Desktop in 2023. Below you’ll find a QuickBooks Online vs. Desktop comparison chart showing the main differences between the platforms.

Every business is unique, and there may be instances where QuickBooks Desktop may be a better fit. For example, it may be more suitable for businesses with complex inventory management needs or those wanting offline access to their financial data. However, QuickBooks Online is the better choice for most companies, especially those with remote accountants and multiple employees. QuickBooks Online offers many advantages over QuickBooks Desktop, such as cloud accessibility, more convenient file sharing and collaboration, scalable plans with varying features, and a functional mobile app.